Email Confirmation for Submitted Ballots

ElectionBuddy can email a vote confirmation email to voters after they cast their ballots. This feature is available for Email Notices.

Why Send Confirmation Emails?

• Assurance. Online voting is new to many, and having a confirmation that a vote was received and recorded, is helpful for voters to feel secure in the integrity of the vote. The confirmation code, which can be matched to the vote audit, provides another level of assurance their vote was not altered.
• Legally Required. Depending on your organization's bylaws, confirmation may be legally required for your vote to be considered valid. For example, many HOAs require email confirmations for online voting.
• Proxy Voting. Emailing a confirmation to your voters is an excellent way to identify unauthorized proxy voting. If your voter receives a confirmation for a ballot they did not submit, they can contact the administrator to remedy the situation.

Setup

On the Notice Page, select “Send a confirmation email to voters” under the Email notice section. When selected, voters will receive a confirmation email in their email inbox after submitting their ballots.

The confirmation email is written in the primary language selected for the vote and automatically sent to voters when they complete the submission of their ballot. You can also customize the confirmation email by using Advance Notice Customization.

For example, you can now add a sentence thanking them for voting, or provide multiple translations in one notice:

Example of Confirmation Email

For any questions, please send us a chat using our Buddy Messenger in the bottom right of the screen